General: Dates, prices & itineraries are subject to change. Unfortunately, we cannot accommodate anybody under the age of 18 as well as guests that have mobility issues or are dependent on walkers, wheelchairs, scooters, canes, crutches or other mobility aids. Other restrictions may apply. Documents are typically sent 30 days prior to departure via email or through a delivery service. Please ensure that we have a daytime delivery address where someone can sign for the documents as well as a regularly checked email address. If you have not received documents 2 weeks prior to departure, please contact us immediately.

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Passports & Visas: It is your responsibility to ensure that you have secured the correct travel documentation for each country you are visiting. Each passenger must check with the appropriate consulate of each country for exact visa & passport requirements. Passports must be valid for at least 6 months from the date of departure. Failure to secure the correct documentation may prevent you from boarding the plane or entering the country resulting in forfeiting the cost of your trip. We do not take responsibility for ensuring you have the correct travel documents.

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Payments: $200 deposit at sign-up, 50% non-refundable; $300 per person due April 8, 2022. Final payment due May 8, 2022.

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Europe Express Terms & Conditions

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EEFC, Inc. is an independent company licensed to market and distribute travel products under the "Europe Express" brand name, and arrange for the vacation services offered herein. Once confirmed, the purchase of any travel services offered by EEFC, Inc. under the "Europe Express" brand name constitutes a contractual agreement between you and EEFC, Inc. (referred to throughout this document as "Europe Express"), and represents your acceptance of these terms and conditions set out herein (the "Terms and Conditions"). Please ensure that you read carefully and understand these Terms and Conditions prior to booking.

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CURRENCY FLUCTUATIONS:
The currency rate will be locked in at time of deposit. If the currency fluctuates more than 3%, Europe Express reserves the right at any time (including after the initial deposit) to amend the rates or add a surcharge to the booking. If there are major itinerary changes after the initial deposit, the currency rate will be evaluated and rates may be increased or a surcharge may be added to the booking. Airfare taxes and fuel surcharges are subject to change without notice until paid in full and air tickets are issued. All increases or pricing adjustments will be notified to you in writing as soon as Europe Express is aware of the adjustment. You are liable to pay the exact fuel surcharge and tax cost at the time of the final invoice.

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INCLUDED IN THE RATES:
Federal inspection fees for the Federal U.S. Customs and Immigrations; International Air Transportation tax; agricultural tax; other per person taxes imposed by government entities; airport taxes and fees including the September 11th Security fee up to $10 per person, Passenger facility charges up to $18 per person, Federal domestic flight segment fees up to $3.50 per segment.

   

NOT INCLUDED IN THE RATES:
U.S. and International arrival and departure, and other government imposed fees up to $300 per person. Port taxes; passports; visas and vaccinations; tips to tour director, host, driver, local guides, and/or ships' crew; gratuities on ferries, trains, and cruise ships; laundry; telephone; minibar; alcohol, beverages, and food outside of the contracted menu as presented at a hotel or restaurant (billed before leaving); optional excursions; airport transfers on non-qualifying flights; porterage at airports and train stations; travel insurance premiums; carrier baggage fees; and all other items of a personal nature.

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DEPOSITS:

An airline deposit is due upon air confirmation, pricing and availability is subject to change until the air has been issued. Typically, the air deposit is $100-$200 per seat, but varies by airline and itinerary. In some cases, a deposit may be required prior to confirmation for travel that is already within penalty. Air deposits are refundable per your group's Confirmation & Deadlines document.

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PAYMENT TERMS:
Payments to Europe Express shall be made in US Dollars & shall be received by Europe Express based on the Payment Schedule. Payment can be made by passenger / agency check, cashier's check, money order, wire transfer, or credit card. Late payments will incur a minimum $50 fee and may result in the non-refundable cancellation of some or all services booked. The sender is responsible for all bank fees incurred in connection with the transfer of funds or payment of checks. A $35 fee will be charged for all checks returned for insufficient payment. For bookings made within 100 days, payment restrictions might apply for bookings with airfare under immediate penalty. For bookings made within 70 days prior to departure, final payment is required to book space in the form of a cashier's check, credit card, or wire transfer. A purchase is not complete until the payment of any deposit and any other monies due and payable have been processed by Europe Express and a confirmation of booking has been sent. Receipt of confirmation from Europe Express constitutes agreement to these Terms & Conditions.

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ACCOMMODATIONS:
Room configurations vary and King and Queen sized beds are not typically available in standard rooms outside of the USA. All rooms are standard run of the house rooms, unless otherwise stated. Special requests such as elevators, air conditioning, etc. are not guaranteed in all properties. In addition, even if a property has amenities such as air conditioning or elevator, it is not guaranteed that it will be operational during your stay. Baggage handling can be coordinated at most (but not all) hotels and will incur an additional fee, unless listed in your final quote inclusions. Due to narrow streets, buses are not always able to park in front of the hotel. In this case, passengers may have to walk a short distance with their bag to the hotel.

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GROUP PROCEDURES:
We strongly recommend travel insurance; please inquire for details. All necessary entrance documents (such as passports, visas, etc.) for each country in the group itinerary are the responsibility of the individual passengers. Passports should be valid for 6 months beyond your return date. Exit taxes or fees must be paid by each passenger locally and are not part of the package (unless otherwise advised). All passenger questions, group arrangements, deviations, and details of the group must go through the group leader or travel agent who is coordinating the group with Europe Express. All changes, requests or booking requirements should be sent in writing. 75 days prior to departure, names exactly as they appear on the passengers' passport must be provided to Europe Express; otherwise, penalties, re-issuing fees or cancellation of airline reservations with full loss of monies paid may apply.

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GROUP AIR:
Rates and space given in the quote are based on current availability which can change at any moment, until space is contracted with the airline and deposits are received, the price is subject to change. The ability to book advance seat assignments might be restricted or incur an additional fee. Seating can only be requested during the ticketing process and is never guaranteed. Frequent flyer miles may sometimes be accrued on group flights (varies by airline), but can never be used for upgrades or free tickets. Passengers who wish to book using their frequent flyer miles will need to book directly with the airline. Each passenger must check airline baggage allowances for all flights being taken. Intra-country flights and carriers may have different requirements than your flight departing from the USA. All excess luggage fees are the responsibility of the passenger.

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GROUP SERVICES:
Services such as theater, rail, certain trains, meals, transfers, river cruises and all other inclusions, with the exception of hotel and air, are booked and purchased upon receipt of final payment. The size of your coach (for tours, transfers and multi-day travel) will be determined by the number of passengers in your group. The maximum capacity of a coach is typically 48

passengers.
Coaches can accommodate one standard size bag per person. Should passengers on the group bring larger or excess luggage, without advance notice to Europe Express, which cannot be accommodated on the coach, they will be responsible for arranging and paying for their excess luggage to be transferred to the destination. Coaches are not guaranteed to have air conditioning or toilets on-board.

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CANCELLATIONS:
Europe Express will confirm bookings, changes and cancellations in writing. Cancellation fees will be charged based on the following schedule, unless otherwise stated on confirmation and deadline sheet.

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INDIVIDUAL CANCELLATIONS PENALTIES:

 

120 to 61 days prior to departure:
$350 per person + any airline related fees

 

60 to 46 days prior to departure:
80% of land package price + 100% of air

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45 days or less prior to departure: 100% of land package + 100% of air

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If an individual in the group cancels & causes a roommate to be accommodated in a room for sole occupancy, single supplement fees may be charged to remaining traveler.

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REFUNDS & ADJUSTMENTS:
Claims for refunds and/or adjustments must be made within 45 days of the disputed service ending. Full details and documentation must accompany claims.

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RESPONSIBILITIES & LIABILITY:
In common with other companies, Europe Express acts only as a booking agent for tour members in arranging accommodation, transportation, sightseeing, admissions, and restaurant reservations as appropriate and agreed in each itinerary. Specifically, Europe Express purchases transportation, hotel accommodations, and other services from various independent suppliers that are not subject to its control. These suppliers are independent contractors. As such, Europe Express shall not be liable for any injury, damage, loss, accident, delay, or irregularity which may be occasioned by reason of any organization or person, including but not limited to any independent supplier engaged in conveying the passengers, or otherwise in connection therewith and defects or failures of or in any aircraft, vessel, automotive vehicle, accommodation or other equipment or instrumentality under the control of such independent suppliers, and any hotel owner, manager or employee. Europe Express does not own or operate, nor is it an agent for any of the independent suppliers which will provide goods and services for the trip or for any option which may be available in connection with the trip (including but not limited to optional sightseeing, car rental, etc.) and Europe Express has not priced the trip or option to allow Europe Express to guarantee against failure of any such independent suppliers. Accordingly, participant(s) agree to seek remedies directly with the supplier, and not to hold Europe Express or sponsoring organization liable, in the absence of its negligence, for any loss, injury, delay or expense which results directly or indirectly from any action or omission, whether negligent, criminal or otherwise, of any entity providing goods and services for the trip or any available option (e.g. without limitation, the quality of services, cleanliness of a hotel, hotel overbooking or any flight delays). Without limitation, Europe Express is not responsible for any negligent acts or omissions of itself or of any persons for whom it would otherwise be responsible, or acts which are beyond its control, including but not limited to acts of God or force majeure, weather emergencies, breakdown, or failure of diving or mechanical equipment, government actions, inclement weather, sickness, attacks by animals, availability of emergency evacuation or medical care or the adequacy of the same, criminal activity of any kind, terrorism, war, civil disturbance, sanitary conditions, quality or sanitation of food, quarantine, customs, regulations, epidemics, strikes, hotel overbooking, safety and/or security standards at hotels, accommodations or otherwise, or for any other reason beyond the control of Europe Express . You understand, agree with, and agree to be legally bound by the terms of the release and waiver of liability set forth herein. Baggage is transported at the participant's risk throughout the tour.

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In consideration of the services and arrangements provided by Europe Express, you, for yourself and for your heirs, personal representatives or assigns, do hereby release, waive, discharge, hold harmless and agree to indemnify Europe Express, and its owners, officers, directors, agents and employees from any and all claims, actions, or losses for bodily injury, property damage, wrongful death, loss of services, lost profits, consequential, exemplary, indirect or punitive damages or otherwise which may arise out of or occur during your travel and any activities conducted in conjunction therewith. YOU SPECIFICALLY UNDERSTAND THAT YOU ARE RELEASING, DISCHARGING AND WAIVING ANY CLAIMS OR ACTIONS THAT YOU MAY HAVE PRESENTLY OR IN THE FUTURE FOR THE NEGLIGENT ACTS OR CONDUCT OF THE OWNERS,

DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS OF EUROPE EXPRESS.

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ARBITRATION:
Any dispute concerning, relating or referring to these Terms and Conditions, your vacation package or any claim for damages due to injury or death which occurs during or in connection with your vacation package shall be resolved exclusively by binding arbitration according to the then existing rules of the American Arbitration Association in an arbitration conducted in Atlanta, Georgia, U.S.A. Such proceedings will be governed by substantive Washington law. The dispute will be resolved by a single arbitrator who must be a lawyer admitted to practice in the courts of at least one state in the